Our frequently asked questions about DCM 2015
Anyone that has tried to manage and maintain Office templates for the broad spectrum of users and departments within a medium to large organisation will freely acknowledge how difficult a task it is. The sheer number of templates can easily escalate to an unmanageable figure.
Statistics show that up to 70% of all documents are initially created from external sources such as; information found on the internet or other existing documents. Therefore, the use of templates does not ensure that each document is classified appropriately or indeed classified at all. Also there is no way of enforcing the use of document templates – after all, the blank document template is always available for use.
Often during the evolution of a document, content is added or changed that may conflict with the original classification. Changing the document classification without the aid of DCM, for most standard users at least, is difficult to achieve and may require significant training for your user base.
No, DCM does not add any bespoke objects to your documents. A document classified using DCM can be opened without issue on systems where DCM is not installed.
Yes, any external document can be downloaded saved and/or printed without classification. This rule persists until the document in question is modified for use internally. At which time DCM will require the user to classify the document appropriately.
Absolutely – from the DCM Designer you can export your companies DCM configuration to a Windows Server 2008 ADMX file. This file, along with the accompanying language file, can be imported (placed within your PolicyDefinition folder on your server) and used to define a specific department or companywide GPO.
DCM is simple to use and does not require any formal user training. Your users will be prompted once to classify a document upon the first print or save – that’s it. The DCM UI can be configured to display user instructions on request and/or point to an intranet site for further information.
Yes DCM is fully integrated with all the new features of MS Office – including Backstage. DCM will, where appropriate, prompt the user to classify a document before ‘Save & Send’ options such as ‘Attach as Email’, ‘Save as PDF’ and ‘Publish as Blog Post’.
Not currently, however, Packagesoft are developing DCM 2013 for SharePoint that should be available soon. In the meantime, as DCM uses standard Document metadata, SharePoint libraries can pick up this information automatically.
Yes absolutely. DCM is fully customisable, via the DCM Designer allowing your administrator to define appropriate classifications and/or categories of classifications that reflect your business needs.
Each Classification Category has a default classification that may or may not (specified by you) visually tag the document. Classification descriptions can be applied to each that can be displayed by the user for clarification.
DCM has been developed in C# and utilises the .Net 4.0 framework. If you are installing DCM from the supplied Setup.exe all necessary prerequisites will be installed as and when required. If your company uses a central deployment mechanism (such as SCCM) these prerequisites can be removed from the installer by running an administrative Setup. If you require assistance with this please email firstname.lastname@example.org.
Yes as you define your corporate classifications and their associated descriptions etc.
Definitely, using the Designer DCM can be configured to help compliance with GPMS or any other regulatory requirements that your business needs to adhere to.